Stop Losing Money on Your Sari-Sari Store
KBoxPH replaces your notebook and paper lista with a complete management system built for Philippine sari-sari stores and mini groceries. Track utang digitally, detect shrinkage, manage supplier orders, monitor expenses, and accept GCash & Maya — all from your phone.
Trusted by store owners across the Philippines
Built for Philippine sari-sari stores — not generic retail SaaS
Most inventory apps are built for large retailers with warehouses and barcode scanners. KBoxPH was designed for how sari-sari stores and mini groceries in the Philippines actually operate — with paper lista that become unpayable debts, undetected shrinkage that drains margin, distributors that restock on credit, and a single employee you need to keep accountable without installing CCTV.
Digital Lista — Utang / Credit Management
Replace your paper lista with a digital credit system. Record utang per customer, track outstanding balances, and log payments in real time. No more disputes over who owes what — every transaction is timestamped and customer-linked.
Walk-in POS with Fondo Tracking
Tap-to-sell POS interface built for counter speed. Shift open and close with fondo (petty cash) tracking — log starting cash, sales, and ending cash per shift. End-of-day reconciliation replaces your manual tally.
FIFO Inventory with Expiry Management
Real-time stock deduction per sale. FIFO expiry management ensures older stock moves first before it expires. Low-stock alerts and restock list generation so you never run out of your best sellers.
Shrinkage Detection
Flag discrepancies between physical count and POS stock during spot checks. If your physical stock doesn't match what the system says — you have shrinkage. Catch it early before it erodes your margin silently.
Supplier & Purchase Order Management
Log stock-in from distributors and wholesalers with cost price. Inventory updates automatically on receive. Track your COGS accurately — know your real cost per item, not just the selling price.
Dead Stock Alerts
Flag items with no sales movement for a configurable period. Dead stock is dead capital — KBoxPH surfaces it so you can clear it through promos or returns before it expires on the shelf.
Employee Shift Management
Assign shifts, track per-employee sales, and require EOD cash submission reports. Know exactly how much each employee sold and collected per shift. Accountability without confrontation.
Expense Monitoring & P&L
Log restocking trips (COGS), electricity, water, plastic bags, transport, and employee salary. View expense breakdown vs. gross sales to calculate your real net profit — not just cash in the drawer.
Every feature your tindahan needs
Features are grouped by plan tier. Start with Standard to replace your notebook and track utang digitally, upgrade to Premium for supplier management and employee accountability, or go Business for full P&L, Messenger orders, and multi-branch management.
Dashboard & EOD Reconciliation
Real-time overview of today's sales, stock levels, and cash position. End-of-day cash vs. GCash reconciliation — know your exact closing position every night without manual tallying.
POS with Fondo Tracking
Tap-to-sell counter POS with digital receipts. Shift open and close with fondo (petty cash) logging — starting cash, sales collected, and ending balance per staff shift.
Inventory Management (FIFO)
Real-time stock deduction per sale. FIFO expiry management. Low-stock alerts before you run out. Restock list generation. Spot-check reconciliation against physical count.
Product Catalog
Define all items with cost price and selling price for automatic gross margin tracking per product. Categories, barcodes, and unit-of-measure — your full product master list in one place.
Utang / Credit Management (Digital Lista)
Record credit purchases per customer, track outstanding balances, and log partial and full payments. Digital lista replaces the notebook — every entry timestamped, every balance accurate.
Shrinkage Detection
Flag discrepancies between physical count and POS stock during spot checks. Shrinkage erodes margin silently — catch it early through regular spot checks surfaced directly in the dashboard.
Expense Tracking
Log basic operational expenses — electricity, plastic bags, transport — for COGS calculation. Know what you spent today beyond just what you sold.
Customer Accounts
Customer database for regular buyers — contact details, purchase history, utang balance, and payment behavior. Know who your best customers are and who owes the most.
Supplier / Purchase Order Management
Log stock-in from distributors and wholesalers with cost price. Inventory updates automatically on receive. Track every restocking trip and its exact cost — the foundation of accurate COGS.
Dead Stock Alerts
Flag items with zero sales movement for a configurable period. Dead stock is dead capital. Surface it so you can run promos, return to supplier, or reposition before it expires on the shelf.
Employee Shift Management
Assign shifts, track per-employee sales totals, and require EOD cash submission reports. Know exactly how much each employee collected per shift. Full accountability without confrontation.
Expense Monitoring
Categorize all store expenses: restocking trips (COGS), electricity, water, plastic bags, transport, employee salaries. View expense breakdown vs. gross sales to calculate your real net profit.
GCash & Maya Payments
QR/link-based GCash and Maya collection with automatic payment logging. Separate digital vs. cash for clean EOD reconciliation. Accept digital payments at the counter without a POS terminal.
Advanced Dashboard & P&L
Best sellers, dead stock, gross margin per product, and peak hour analysis. Monthly P&L: sales minus COGS minus expenses = real net profit. Capital vs. profit separation so you know what you can reinvest.
Messenger Integration
Accept orders from regular customers via Facebook Messenger — for stores that take advance orders or offer home delivery to nearby households. Orders come in, inventory updates automatically.
SMS Integration
Automated SMS alerts for low stock and customer credit reminders. Notify customers when their utang balance reaches a threshold — reduces awkward conversations and keeps collections moving.
Multiple Location Support
Manage multiple store branches under one account. Compare branch performance, consolidate P&L reports, and switch between locations instantly — all from one phone.
Plans that grow with your store
From a solo sari-sari counter to a multi-branch mini grocery chain. All plans include a 30-day free trial, no credit card required.
KBoxPH
Standard
Solo TindahanFor sari-sari stores replacing their notebook and lista
Or ₱399/mo billed annually
- Dashboard & EOD cash reconciliation
- Walk-in POS with fondo tracking
- FIFO inventory with low-stock alerts
- Product catalog with cost & selling price
- Utang / credit management (digital lista)
- Shrinkage detection (spot check reconciliation)
- Customer accounts
- Expense tracking
- Supplier / purchase order management
- Dead stock alerts
- Employee shift management
- GCash & Maya payments
- Multiple locations
KBoxPH
Premium
Growing StoreFor stores with a distributor relationship and employee accountability
Or ₱719/mo billed annually
- Everything in Standard
- Supplier / purchase order management
- Dead stock alerts
- Employee shift management & EOD submission
- Expense monitoring (COGS, electricity, payroll)
- GCash & Maya payments
- Advanced P&L reporting
- Messenger integration
- SMS credit reminders
- Multiple locations
KBoxPH
Business
Mini GroceryFor mini groceries and multi-branch operators needing full P&L
Or ₱1,039/mo billed annually
- Everything in Premium
- Advanced dashboard (best sellers, margin per product)
- Monthly P&L (sales minus COGS minus expenses)
- Capital vs. profit separation
- Facebook Messenger order intake
- SMS automation (low stock + utang reminders)
- Multiple location management
- Peak hour analysis
- Gross margin per product breakdown
- Advanced user roles & permissions
- Priority support
Ready to start your GoKApps journey?
Setup takes under 24 hours — and our team guides you every step of the way.
Watch Video Tutorials
Step-by-step video walkthroughs for each app — get familiar before your trial starts.